How to know when a VA Form changed in the Forms DB
Last updated on December 2, 2022 at 1:59 pm
Some information about a VA Form comes from the Forms Database and is not editable directly in the CMS on the Form detail page. Sometimes that data changes in a way that a Form Detail Page manager needs to know about.
The CMS provides a set of views for Form Detail Pages that have recently changed as a result of new data from the Forms Database. Items appear on these Flagged dashboards until they have been processed by a Content Publisher and had their flag removed.
Flag types
- Changed title - The VA Form had its name changed in the Forms DB . After any appropriate actions are taken, the "Changed title" flag can be un-checked on the Form detail page and saved to remove the flag.
- Changed filename - The VA Form has had its filename (the link to the file) changed in the Forms DB . The new filename should be evaluated for any issues. After any appropriate actions are taken, the "Changed filename" flag can be un-checked on the Form detail page and saved to remove the flag.
- New / Deleted
- New form - A new VA Form appeared in the Forms Database and was created in the CMS. Not every new form will be published to create a Form Detail page; that decision is at the discretion of content managers. For forms that should have a Form Detail page, the form node should be updated to add When to Use information, at minimum, and then published. After publishing, or if the Form will intentionally not be published, the "New form" flag can be removed.
- Deleted: The VA Form has been marked as "deleted" in the Forms DB, and the Form Detail page has been archived. This should be checked to see if a new form was created with the same name indicating that a new row was created in the Forms DB. After any appropriate actions are taken, the "Deleted" flag can be un-checked on the Form detail page and saved to remove the flag.
To remove the flag
- On the Flagged content dashboard, find the node you need to review.
- Click "Edit."
- Make any changes needed.
- Scroll down to "Editorial workflow."
- Click "Save as" and select a moderation state.
- Click "Flags" to expand it.
- Click the checked box next to a flag to uncheck it.
- Enter a brief "Revision log message."
- Click "Save."